GAGELIST® ONLINE CALIBRATION SOFTWARE

The Test Equipment to be calibrated should already be entered into the system.

NOTE
This feature is only available to Users with sufficient access rights. User access may be changed by the primary user of this account in the Control Panel.

Figure 35: Add Calibration from Test Equipment Record

Figure 35: Add Calibration from Test Equipment Record

To add a Calibration Record, op en the Test Equipment record and select Add Calibration. This will open a new Calibration Record.

Calibration Status

This section provides information about the record and calibration history. This information is populated at the time the record is created and may not be edited.

Figure 36: Calibration Status

Figure 36: Calibration Status

The Record No is a system generated unique identification number for this record. This number is in the formal of A-B, where A is the GageList ID number for the Test Equipment calibrated and B is a sequential number of the calibration record for the same equipment.

Status identifies the status the Test Equipment was in when received for calibration.

Date of Last Calibration is the date the last calibration was performed on this Test Equipment.

Calibration Due Date is the date the calibration is due for calibration prior to this calibration activity.

Test Equipment Information

The Test Equipment Information section provides information about the Test Equipment calibrated with this record. This information is populated at the time the record is created and may not be edited.

Figure 37: Test Equipment Information

Figure 37: Test Equipment Information

The GageList ID is a unique system-generated identification number for this Test Equipment.

The Serial Number field is used to identify the serial number or other unique identification used by the company to identify this Test Equipment.

Type identifies the type of test equipment.

Manufacturer and Manufacture’s Website identify the company that made this Test Equipment.

Model identifies the model of the Test Equipment.

Measurement Types indicates what types of measurements the Test Equipment is capable of performing.

Unit of Measure indicates what units the Test Equipment is capable of measuring in.

Range or Size indicates the measurement range of the Test Equipment.

Accuracy indicates the allowable accuracy for the Test Equipment.

Date Acquired indicates the date the Test Equipment was purchased or initially made available.

Source/Vendor indicates where the Test Equipment was initially obtained from such as a vendor or transfer from another division.

Condition Acquired indicates the initial condition of the equipment when received from the Source/Vendor.

Test Equipment Assignment at Time Calibration Record was Created

Figure 38: Test Equipment Location and Assignment

Figure 38: Test Equipment Location and Assignment

Location indicates the assigned location at the time the record was created.

Assigned To indicates the person who is assigned the Test Equipment at the time the record was created.

Calibration Information

Figure 39: Calibration Intervals

Figure 39: Calibration Intervals

Select Condition Received to indicate how the Test Equipment was received for calibration.

NOTE
These selection options may be changed in Application Setup.

Use the Uncertainty field to enter uncertainty or margin of error values, if required. Instructions identify the required instructions for calibration of the Test Equipment.

Calibration Test – External

Figure 40: External Calibration Test

Figure 40: External Calibration Test

If the Certificate of Calibration was generated externally from GageList (e.g., from a Calibration Laboratory) then set Calibration Test to “External”.

Record Location may be used to identify where the certificate of calibration is maintained.

NOTE
Presently GageList does not allow attachments. If you are interested in an attachment feature, please tell GageList Support.

Calibration Test – Internal

Figure 41: Internal Calibration Test

Figure 41: Internal Calibration Test

If the calibration certificate is to be generated from within GageList, then set Calibration Test to “Internal”.

NOTE
Also, “Internal” may be used when the data from an externally generated calibration certificate is to be entered into GageList.

Calibration Test

Figure 42: Internal Calibration Test and Table

Figure 42: Internal Calibration Test and Table

When Calibration Test is set to “Internal”, a table for recording calibration results is revealed.

The Test Number, Attribute, Nominal | Minimum | Maximum and Reference Standard ID may be populated either manually or by applying the template from the Test Equipment record, if one is available. See below for more information on using templates.

To manually enter calibration results, select Add Row to add a row for each attribute tested.

Test Number indicates is populated when a row is created. It may also be edited manually if needed.

Use Attribute to enter the characteristic being tested. For example, for a caliper, the attribute may be “1 inch” to indicate that the caliper should be checked against a 1 inch reference standard.

Use Nominal | Minimum | Maximum to indicate the Nominal (or expected) test value along with the Minimum and Maximum allowable test values.

NOTE
The following formulas are typically used to determine Minimum and Maximum values.
Minimum = Nominal – Lower Tolerance
Maximum = Nominal + Upper Tolerance

Calibration results should be entered into the As Found and As Left fields. Use As Found to indicate the result before any adjustments or repairs. Use As Left to indicate the results after any adjustments or repairs. If not adjustments or repairs were required, then select N/A.

Next select either “Pass” or “Fail” in the Pass/Fail field to indicate whether or not the equipment meets requirements for this Attribute.

Calibration Test – Apply Template

Figure 43: Internal Calibration Test with Template Applied

Figure 43: Internal Calibration Test with Template Applied

Template Available indicates whether or not a template is available in the Test Equipment. To use this feature, Template Available must be “Yes”.

To apply a template, select Apply Template. This will populate the table using the template information from the Test Equipment record.

This information may be modified as needed. Changing information in this table will not change the template information in the Test Equipment record.

Calibration results should be entered into the As Found and As Left fields. Use As Found to indicate the result before any adjustments or repairs. Use As Left to indicate the results after any adjustments or repairs. If not adjustments or repairs were required, then select N/A.

Next select either “Pass” or “Fail” in the Pass/Fail field to indicate whether or not the equipment meets requirements for this Attribute.

Calibration Adjustments and Repairs

Figure 44: Adjustments and Repairs

Figure 44: Adjustments and Repairs

Use Adjustments Required to indicate whether or not any adjustments were made to the Test Equipment as part of this calibration.

Use Repairs Required to indicate whether or not any repairs were made to the Test Equipment as part of the calibration.

Test Equipment Pass or Fail

Figure 45: Test Equipment Pass or Fail

Figure 45: Test Equipment Pass or Fail

Use Test Equipment Falls within Specification to indicate whether or not the Test Equipment passed or failed calibration and is acceptable for use.

NOTE
This field is the Accept/Reject control point for this form. Select “Yes” only if the Test Equipment meets all specified criteria.

Review and Approval

Figure 46: Calibration Review and Approval

Figure 46: Calibration Review and Approval

Once the Test Equipment has been calibrated, Review and Approval is used to record the final (electronic) approval of the record.

NOTE
If an ink signature is required, use the Certificate of Calibration to print a hardcopy. This certificate includes a signature line for this purpose.

Use Additional Comments to add any repair and adjustment notes or information about the record or equipment.

Use Calibration Date to select the date the Test Equipment was calibrated on. This is the date used to calculate the next calibration date for scheduled Test Equipment.

If the Test Equipment has a calibration interval of “Scheduled”, the Next Calibration Due will display the next due date for the Test Equipment based on the Calibration Date.

Use Update Equipment Status to select the condition of the Test Equipment at the time this record is completed. This field will be used to update the Test Equipment record.

GageList Online Calibration Software
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