Turn Calibration Certificates Into Records
in Seconds.
Manual certificate entry is slow, repetitive, and easy to get wrong.
Every certificate that comes back from an external cal lab has to be entered into your calibration records by hand — the gage, the dates, the results, the cert number. It takes over five minutes each, it's tedious, and a mistyped due date or reading can put you out of compliance without anyone noticing. Multiply that across a full gage list and it's days of work a year your team shouldn't be doing.
How It Works
1
Clarity Inbox receives the certificate
Each of your cal labs gets a unique email address. They email the certificate PDF to it and it lands in your Clarity Inbox automatically — or a user uploads one manually. It works exactly like an email inbox, so there's nothing new to learn, and certificates collect for you to handle whenever it's convenient.
2
Clarity processes it in the background
The certificate runs through the Clarity OCR engine to extract the text. Clarity AI then identifies the correct gage and maps the data to the right fields. Processed entries wait in your inbox, ready for review.
3
You review and approve
Open the entry like an email: the calibration record is on the left, the original PDF on the right. Confirm the key fields — gage, dates, and results, plus measurement uncertainty and any decision rule / statement of conformity where the certificate carries them — adjust anything if needed, and click Approve. GageList creates the calibration record and attaches the PDF for reference. Done.
Why Teams Use Clarity AI
Seconds, Not Minutes
What took five-plus minutes of manual entry per certificate now takes seconds. Across a full gage list, that's days of work returned to your team every year.
You Stay the Gatekeeper
Clarity does the typing; your reviewer does the approving. That click is a documented Review & Approval — supporting the review and approval expected under ISO 9001 — and it's captured in the audit log the moment the record is created. You move faster without giving up the control an auditor looks for.
Your Data Stays Secure
Clarity runs in a closed system on Microsoft Azure OCR and Azure AI. Your certificate data is processed privately — it is never used to train public models.
How You Win
Hours back every year.
Manual entry runs ~2–10 minutes per certificate; Clarity review-and-approve takes 20–30 seconds. Across a few thousand certificates a year, that's weeks of staff time returned.
Keep your people on quality work.
Reviewing and approving is faster and higher-value than data entry.
Prove the control.
Every approval is a logged Review & Approval step that supports ISO 9001, created with the record and its full audit trail — speed without giving up oversight.
Cut entry errors.
Consistent reading-and-mapping plus a human check beats manual retyping.
What early users are saying (from pre-launch demos):
"This is huge."
— Quality Manager, a top US automotive manufacturer
"We spend about 1,400 hours a year on calibration-certificate data entry. Clarity will cut that to a fraction and save us thousands in labor."
— Quality team, an aerospace & defense manufacturer near Houston, TX
Frequently Asked Questions
What does Clarity AI do?
Clarity AI automatically turns externally produced calibration certificates — like those from a cal lab vendor — into calibration records in GageList. It reads the certificate, matches it to the right gage, fills in the fields, and presents it for your review and approval.
How does Clarity AI read a calibration certificate?
Certificates arrive in the Clarity Inbox by email or upload. They run through an OCR engine to extract the text, then Clarity AI identifies the correct gage and maps the data to the matching fields in GageList.
Is the data entry automatic, or do I still review it?
You review and approve every entry. Clarity prepares the record and shows it next to the original PDF so you can verify it in seconds, then approve. The human approval step is what keeps your records compliant.
Is my certificate data secure?
Yes. Clarity operates as a closed system using Microsoft Azure OCR and Azure AI. Your data is processed privately and is not used to train public AI models.
How much time does Clarity AI save?
Manual certificate entry typically takes more than five minutes per certificate. With Clarity, review and approval take seconds — a large saving for any team processing certificates regularly.
Does the original certificate stay with the record?
Yes. When you approve an entry, the source PDF is attached to the new calibration record for reference and audit traceability.
Is Clarity AI included in every plan?
Clarity AI is an add-on that activates inside your existing GageList account. It's available now — contact us for details.
Does Clarity support our compliance?
Yes. Nothing is recorded automatically — a person reviews each certificate against the AI-mapped data and clicks Approve. That documented Review & Approval, plus the audit log created with every record, supports the review and approval expected under ISO 9001 and similar standards. Compliance itself depends on your procedures; Clarity is built to support them.
How do certificates get into Clarity?
Each of your calibration labs gets a unique email address. They email the certificate PDF to it and it arrives in your Clarity Inbox automatically — no portal logins for them, nothing to forward. You can also upload certificates to the Inbox manually.
Certificates. Done.
See it live
Get a guided walkthrough with our team and your questions answered in about 20 minutes.